Financial Aid & Payment

  • Financial Aid

    Grants, loans, work study funds, scholarships, and other types of financial aid are available for qualified students through the Office of Financial Aid. Students should complete the Free Application for Federal Student Aid online at Students needing more information should visit the Financial Aid website, visit Highlander Central in the Enrollment Services Center, or call 254-299-8622.

    For information about scholarships, see the Scholarships section below.

  • Financial Obligations

    All records, grades, and other official documents of students with unpaid financial obligation(s) to the college will be held until such obligations have been met, and such students shall not be allowed to re-enroll without special approval of the Vice President, Finance and Administration. There is a service charge of $25 for each returned check. Any unpaid balance owed to the college for tuition, fees or any other incidental charges, is a financial obligation that will be submitted for collection if the account becomes delinquent and/or the student/individual defaults in payment. The student/individual will be liable for collection fees or any other incidental cost incurred by the college to collect the balance due.

  • Free Application for Federal Student Aid (FAFSA)

    Obtained online at, this form must be completed by the student each year and submitted online to the Federal Student Aid Programs to qualify for federal student aid programs, including grants, loans, and college work-study. This application is used to determine eligibility for all financial aid programs at McLennan.

  • Refund Policy

    When students withdraw from the college or drop a portion of their semester-hour enrollment, a refund of tuition and mandatory fees shall be made in accordance with the refund schedules in the General Catalog, on the Tuition & Fees website or on the Continuing Education website.

  • Residence Classification

    A student’s residence status for tuition purposes is based on Texas state law. Student Admissions staff will review each applicant for admission to McLennan to determine that person’s residency status for tuition purposes.

    For more information, see the Residency website.

  • Satisfactory Academic Progress

    Under current federal law, all students who receive federal or state financial aid must be making satisfactory progress as defined by the college in order to receive or continue to receive that aid. The following are the requirements at McLennan Community College.

    1. All recipients of financial aid must be enrolled in a program of study leading to an associate degree, an eligible certificate, or a program that is transferable toward a baccalaureate degree.
    2. Students receiving financial aid must maintain a 2.0 cumulative grade point average (a grade of “C”) on all college-level credit hours attempted at McLennan in order to remain eligible for financial aid.
    3. Students receiving financial aid must complete 67 percent of all hours attempted at McLennan regardless of whether financial aid was received for the hours.
    4. Students must complete their degree within 150 percent of the hours required in their program. (Eligibility is lost beyond this limit.)
    5. Satisfactory progress will be measured three times per year, at the end of each semester: fall, spring, and summer. The evaluation will be made regardless of the number of hours attempted during the semester.
    6. Course work attempted and grades earned in semesters forgiven through the state of Texas “Academic Fresh Start” program will be included in the Satisfactory Progress Calculation.
    7. Grades of A, B, C, D, and CR are considered hours attempted and successfully completed (earned).
    8. Grades of F, NC (non-completion), I (incomplete), and W (withdrawals and drops) are counted as hours attempted but not successfully completed (unearned).
    9. Course repeats are counted as attempted hours and either earned or unearned depending upon the grade assigned as noted above. Only the last grade is included for GPA purposes.
    10. Only the first two attempts of a course completed with a passing grade can be paid by financial aid. The third attempt cannot be included for payment purposes.
    11. Financial aid is available for only the first 30 semester hours of developmental course work attempted. Developmental course work is counted in the 67 percent completion rate.
    12. The first time a student does not meet the Satisfactory Academic Progress criteria, they will be placed on financial aid “warning.” While on warning, the student will continue to receive financial aid for which they have qualified. The warning period is one semester.
    13. Students not meeting the minimum Satisfactory Academic Progress criteria at the end of their warning period will be suspended from receiving financial aid.
    14. Students placed on “suspension” may continue to enroll at the college, but they must pay for their course work from their own funds.
    15. Financial aid eligibility will be reinstated after a student meets the Satisfactory Academic Progress criteria (listed above), both the completion rate (67 percent) and cumulative grade point average (2.0). Students who regain eligibility by completing required course work must notify the Financial Aid Office in order to have their progress reevaluated.
    16. A student who has been suspended from financial aid for failure to meet the satisfactory progress requirements outlined in this policy due to mitigating circumstances may appeal the decision by completing an appeal form, explaining their mitigating circumstances, and providing appropriate documentation to support their claim. Appeals without documentation will not be considered.
    17. A student must be able to meet the satisfactory progress requirements within one semester or an appeal cannot be approved.
    18. When a student has an appeal approved, they are placed on a probationary status for one semester. Probationary students who do not meet the satisfactory progress requirements will again be suspended.
    19. Students who have had a prior appeal approved (probationary status) must complete a minimum of 12 semester hours (100 percent completion) with a 2.0 GPA without the benefit of financial aid in order to file another appeal.
    20. When the number of hours required to complete a degree plus the number of hours attempted (including transfers) exceeds 150 percent of the hours required for a degree, the student becomes immediately ineligible for further financial aid (Maximum Time Frame Suspension).
    21. Appeals for attempting hours beyond the maximum time frame require a copy of a degree plan signed by the advisor and an appeal form explaining why the additional course work is necessary. The student must be meeting the 67 percent completion and 2.0 GPA for all hours attempted in order for this appeal to be approved.
    22. Not being prepared for college work, or the course was not what was expected, or the student didn’t like the teacher, and similar reasons are NOT mitigating circumstances and an appeal for these reasons will not be approved.

    Student Responsibility

    Students are responsible for understanding and monitoring their own satisfactory progress status. Although the Financial Aid Office attempts to notify students of their financial aid status, failure to receive notice does not affect the calculated status and is not a reason to appeal.

  • Scholarships

    The McLennan Community College Foundation offers a number of scholarships for which incoming and current students may apply. Generally, a student must be considered full time (12 credit hours, 9 for nursing majors) to qualify for a scholarship. Students should complete a scholarship application between Oct. 1 and mid-January each year for the following school year. (A second, short competition is also available May 1—May 15 but students are encouraged to apply during the main one which begins in October for a better chance at receiving a scholarship.) Students are encouraged to complete the Free Application for Federal Student Aid (FAFSA) if applying for a Foundation scholarship.

    Visit Scholarships & Resources for more information about additional scholarship opportunities at McLennan. Scholarships are also be available through various McLennan departments (athletics, performing arts, etc.); contact the department(s) of interest for more information.

  • Tuition & Fees

    For current information, visit the Tuition & Fees website or General Catalog.