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Rules & Policies

  • Attendance/Absences

    Regular and punctual attendance is expected of all students, and each professor should maintain a complete record of attendance for the entire length of each course. Students will be counted absent from class meetings missed, beginning with the first official day of classes. Students, whether present or absent, are responsible for all material presented or assigned for a course and will be held accountable for such materials in the determination of course grades. In the case of online and hybrid courses, attendance will be determined in terms of participation, as described in the course syllabus.

    Absence from 25 percent of scheduled lecture and/or laboratory meetings will be taken as evidence that a student does not intend to complete the course. Unless a professor has reason to believe the student will complete the course, the student will be withdrawn from the course with a grade of W. The professor may reinstate the student if satisfied that the student will resume regular attendance and will complete the course.

    If the student's 25 percent absences are reached after the official drop date (the 60 percent point in the semester or term), the professor may assign a W if the student is passing and requests to be withdrawn. However, if a student who is not passing reaches the 25 percent point after the official drop date, the student will receive an F. In extenuating circumstances, the professor may assign a W to a student who is not passing.

    Each absence will count toward attendance requirements in each course.

    Students will be permitted to make up class work and assignments missed due to absences caused by (1) authorized participation in official college functions, (2) personal illness, (3) an illness or a death in the immediate family, or (4) the observance of a religious holy day. The professor has the prerogative of determining whether a student may make up work missed due to absences for other reasons. It is the student's responsibility to inform the professor of the reason for an absence and to do so in a timely fashion.

    Students enrolled in mandated developmental classes based on McLennan's developmental education plan must adhere to attendance requirements as established by developmental education guidelines. Students who are required by the Texas Success Initiative to take a developmental course or courses will be required to follow the attendance guidelines in effect at the time of the student's enrollment in the developmental course or courses.

    Individual departments and programs may also have specific attendance requirements. (See appropriate departmental policies for details.)

  • Dress Policy

    Students of the college, while on campus and/or participating in any function or activity of the college, are expected to meet acceptable standards of dress and personal hygiene.

    A student's dress or personal hygiene shall be considered unacceptable if it inhibits or interferes with the educational responsibility of the college community or if it disrupts the administrative functions of the college, including social-educational activities.

  • Equal Opportunity

    McLennan provides equal educational opportunity for all qualified students and does not discriminate on the basis of race, color, religion, national origin, gender, disability, age, veteran's status, genetic information, sexual orientation, gender identity or any other unlawful factors in its educational programs, activities, or employment as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Educational Amendments Act of 1972 and the Age Discrimination Act of 1978.

  • General Conduct Policy
  • Grade Appeal Policy

    A student may appeal a grade within a period of one year from the day the class ends. Questions regarding potential grade errors should be directed to the professor of record. Grade changes may be made by the professor of record only, or, in the absence of the professor, the appropriate Dean. Grade appeals will not be considered after one year.

  • Involuntary Withdrawal Policy

    The purpose of this policy is to provide an orderly process for handling issues which arise when a student, because of mental/emotional health conditions, poses a serious danger of imminent or physical harm to others on the McLennan Community College (McLennan) campus. This policy is in addition to and not in lieu of the General Conduct Policy. The administration may proceed under either or both policies if the circumstances warrant such action.

    This process initiated under this policy may culminate in the involuntary withdrawal from the College of any student whose behavior creates a threatening atmosphere or who disrupts the learning environment. The Vice President, Student Success (VPSS), upon appropriate notification and consultation with the designated CARE Team shall take the appropriate steps to remove a student from the college community.

    Process

    1. Grounds for Removal

      The Advising Specialist or another college agent acting in accordance with her/his duties may recommend to the Vice President, Student Success that, in accordance with the Texas Education Code, the student have her/his consent to be in attendance at the College withdrawn, if in the judgment of the Director of Student Development or the Advising Specialist it is determined that:
      1. The Student has willfully disrupted the orderly operation of the premises;

        Or
      2. The Student's presence on the campus or facility will constitute a substantial and material threat to the orderly operation of the premises.
    2. The Vice President, Student Success reserves the right to impose an immediate and interim leave prior to the review of all information, if she/he concludes that the student poses a direct threat to the welfare of an individual (other than self), the student body, or any part of the College or its community. The Vice President, Student Success will place the student on interim leave if she/he concludes, upon the preponderance of evidence, that the student engages in or threatens to engage in behavior which poses a significant danger of causing harm to others, or substantially impedes or disrupts the lawful activities of other campus community members.
    3. The Vice President, Student Success will convene the CARE Team within five (5) business days to determine the status of the interim leave.
    4. Although the student may present the results of a professional assessment to document the student's emotional/mental health, the student is not required to do so.
      1. If the student elects to present a professional opinion, it will be the student's choice and at the student's expense.
      2. If, and only if, the student elects to present a professional opinion, then the student must give written consent for release of personal health information. Failure to sign the form will result in the loss of consideration of the student's professional assessment.
    5. The proceeding before the CARE Team will be in closed session. At the conclusion of this proceeding, the committee shall make a recommendation to the Vice President, Student Success whether to place the student on leave, reinstate the student, or reinstate the student with conditions.
    6. The Vice President, Student Success will make a final decision regarding the student's enrollment status and notify the student in writing within 24 hours of the CARE Team recommendation.
    7. A student subject to involuntary leave or who is only entitled to attend McLennan under conditions established by the Vice President, Student Success is entitled to the following:
      1. Notice of intent to remove the student pursuant to this policy stating the reason for the action.
      2. The opportunity to examine the psychiatric or other evaluations provided to the committee and to discuss them. The opportunity to present relevant information for consideration of her/his case personally or by a health professional working with that student.
      3. The opportunity to have an advisor/legal counsel of the student's own choice and at her/his expense to accompany the student.
      4. The right to appeal.
    8. In the event a student disagrees with the decision of the Vice President, Student Success and the CARE Team, the student may appeal the finding to the President. The appeal must be made in writing to the President of the College within five (5) business days after receiving notification that she/he was placed on involuntary leave. The President has five (5) business days after receiving the appeal to review the case and render a decision. The President shall sustain the initial decision or remand the case to the CARE Team for reconsideration. Should the President remand the case to the CARE Team for reconsideration, the CARE Team has five (5) business days to review the case and render a recommendation to the President. The President, upon receipt of the CARE Team's final decision, has five (5) business days to approve, modify, or reject the original decision.

      A case heard by the President may be appealed to the Board of Trustees. Appeals to the Board shall be based upon the record of the proceedings before the CARE Team, unless the Board, after notice to the student, decides to hear witnesses. Decisions by the Board of Trustees will be final. The Board of Trustees may approve, modify, or reject the original decision.
    9. Once the determination to remove the student from campus is affirmed by the campus officials, the student may no longer attend classes, be an active member of a registered Student Organization, nor use college facilities, and must vacate any college owned or leased property. The student may be entitled to whatever refunds of tuition and fees as would be appropriate given the timing of the leave. The Advising Specialist will provide the student written notification of the decision, using the written notification procedure as outlined in Policy E-VIII article VIII section F., within five (5) business days.
    10. Any student who is involuntarily placed on leave from McLennan may have a hold placed on her/his records which will remain in place until involuntary leave status has been completed.
    11. Should readmission questions arise, standard McLennan readmissions policies shall apply.
    12. A student who is not involuntarily placed on leave may be subject to conditions to continue enrollment at the College. In such cases, the student will be provided with a written summary of conditions and must meet all conditions in order to maintain student status. A student who fails to meet such conditions will be subject to involuntary leave by the Vice President, Student Success, or will be subject to disciplinary action through the College's General Conduct Policy for failure to comply.
  • Nondiscrimination Policy

    (Policies and Procedures: E-XXXIV)

    McLennan Community College is dedicated to providing equal opportunities to all individuals and does not discriminate against any individual regardless of race, color, religion, national or ethnic origin, gender, disability, age, veteran status, genetic information, sexual orientation, gender identity, pregnancy, or other legally protected category in its educational programs, activities, or employment as required by Title VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Educational Amendments Act of 1972, and the Age Discrimination Act of 1978.

    The Americans with Disabilities Act (ADA), and McLennan Community College policy prohibit discrimination in employment and educational programs against qualified individuals with disabilities. College websites must be accessible so that students, prospective students, employees, guests and visitors with disabilities have equivalent access to the information and functionality provided to individuals without disabilities.

    It is the policy of McLennan Community College to provide reasonable accommodations or academic adjustments when necessary. These accommodations and adjustments must be made in a timely manner and on an individualized and flexible basis.

    It is the responsibility of individual students, staff, and faculty members to identify themselves as an individual with a disability when seeking an accommodation or adjustment. It is also the responsibility of individual students, staff, and faculty members to document their disability (from an appropriately licensed professional) and to demonstrate how the disability limits their ability to complete the essential functions of their job or limits student's participation in programs or services of the college. Medical documentation will be kept confidential.

    Students, staff, and faculty members must maintain institutional performance standards.

    The College does not discriminate in admissions processes, educational programs, or employment based on any factor outlined above or prohibited under applicable law.

    For inquiries concerning the College’s compliance with this non-discrimination policy, please contact one of the following administrators, each of whom is trained to assist in these matters:

    Concerns dealing with TITLE IX and other non-specified Civil Rights Issues contact either:

    Drew Canham, Title IX Coordinator
    Vice President, Student Success
    McLennan Community College
    Administration Building, Room 408
    1400 College Drive
    254-299-8645
    FAX: 254-299-8654
    dcanham@mclennan.edu or
    titleix@mclennan.edu

    Concerns dealing with the American with Disabilities Act (ADA) contact either:

    Drew Canham, Title II & 504 Coordinator
    Vice President, Student Success
    McLennan Community College
    Administration Building, Room 408
    1400 College Drive
    254-299-8645
    FAX: 254-299-8654
    dcanham@mclennan.edu

    Stephen Benson, Title I & II
    Vice President, Finance & Administration
    McLennan Community College
    Administration Building, Room 404
    1400 College Drive
    254-299-8649
    FAX: 254-299-8654
    ggooch@mclennan.edu
    sbenson@mclennan.edu

    Concerns dealing with Equal Employment & Educational Opportunity (EEO) contact:

    Al Pollard, EEO Officer
    McLennan Community College
    Administration Building, Room 417
    1400 College Drive
    254-299-8669
    FAX: 254-299-8654
    apollard@mclennan.edu

  • Official E-mail Communication Policy

    Scope

    This policy applies to all students enrolled at McLennan Community College (MCC) and to all MCC employees. All students, staff, and faculty will use their official college e-mail addresses when conducting college business.

    It is MCC's policy to assign all students, upon registration, an official e-mail address, which may remain in effect up to twelve months after students are no longer enrolled at MCC. MCC student e-mail addresses will be the only e-mail authorized to communicate official college information or business. Students are expected to read and, if needed, respond in a timely manner to college e-mails. It is suggested that students check college e-mail daily to avoid missing time-sensitive or important college messages. Students may forward college e-mails to alternate e-mail addresses; however, MCC will not be held responsible for e-mails forwarded to alternate addresses. A student's failure to receive or read official communications sent to the student's assigned email address in a timely manner does not absolve the student from knowing and complying with the content of the official communication.

    Privacy and Confidentiality

    Official college communications sent by e-mail are subject to public information, privacy, and records-retention requirements and to other policies and procedures.

    Instructional Uses of E-mail

    Faculty members will determine classroom use of e-mail or electronic communications. Faculty will expect students to check college e-mail on a regular basis unless another communication method is indicated in the course syllabus. Faculty should inform students in the course syllabus of any special or unusual expectations for electronic communications. If a faculty member prefers not to communicate by e-mail with her/his students, it should be reflected in the course syllabus and information should be provided for the preferred form of communication.

    Appropriate Use of Electronic Communication

    The official college e-mail address assigned to students can be revoked if it is determined the student is utilizing it inappropriately. College e-mail must not be used to send offensive or disruptive messages nor to display messages that violate state or federal law. Use of College e-mail must comply with the following policies:

    1. "Responsible Use of College Computing Resources" (E-XXXI); and
    2. "General Conduct Policy" (E-VIII).

    Right to Change Policy

    McLennan Community College reserves the right to interpret, change, amend, or rescind this policy, in whole or in part, at any time.

  • Parking & Motor Vehicle Regulations

    All students who park an automobile on campus must display a valid parking permit on the outside lower left corner of the rear window. Permits for convertibles, pickups with temporary campers, and vehicles with a rear window sun shield may be displayed on the left rear bumper. A standard automobile permit will be used for motorcycles and must be carried with the rider.

    Failure to display permits as described above constitutes a parking violation with a minimum fine of $15. Parking permits may be obtained from the MAC Card Office located in the Learning Technology Center. The first parking permit is free, and additional permits may be purchased for $5 each at the MAC Card Office. In order to obtain a parking permit, students must provide the license plate number of the vehicle and be a registered student. Parking permits are valid for the entire school year. Students shall be responsible for all parking permits registered in their name, regardless of the operator or the owner of the vehicle.

    If a parking permit is lost, the loss should be reported to the MAC Card Office in person, immediately. A fee of $5 will be charged for parking permit replacement. A free replacement decal is permitted for vehicles that are sold or scrapped, provided the old decal is scraped off and returned.

    Temporary Permits: Any vehicle that is driven on campus by a student must be parked in a student parking lot. If you have lost your permit or you are driving another vehicle, you must park in a student parking lot and request a temporary permit from the MAC Card office within four hours of parking the vehicle. A description of the vehicle (license plate number, make, year, and color) must be provided. The permit is free and under certain circumstances may be valid for a maximum of two weeks.

    Special Permits for the Disabled: Students with physical limitations that affect their mobility may apply for a special temporary parking permit that allows them to park in all parking lots. The purpose of the temporary permit is to provide parking accommodations for a short-term disability, e.g., broken ankle. In order to obtain a temporary permit, you must complete Form VTR-214, Application for Disabled Person, and submit it to the McLennan County Tax Assessor-Collector Office located in the Courthouse Annex. Applications are available in the Office of the Disability Specialist on the second floor of the Student Services Center and the Courthouse Annex. The state decal for the disabled on the license plates of vehicles driven by disabled students and a valid McLennan parking permit also will allow students to park in all parking lots on campus.

    Where to Park

    Lots F, G, L, and K are gated for parking by faculty, staff, and those with disabilities. Students may park in all other parking lots and spaces not designated for faculty, staff, visitors, The Art Center Waco, or those with disabilities. Except for the parking lot at the Faculty Office Building and designated parking for those with disabilities, there is no reserved parking after 5 p.m. The following guidelines apply:

    Blue stripes & curbs reserved for those with disabilities with state of Texas disability permit
    Yellow or red curbs no parking
    Unpainted no parking unless posted signs indicate otherwise

    Warning! Vehicles illegally parked on the McLennan campus will be immobilized or towed away at the owner's expense.

    Shuttle Service

    Shuttle service is available from 7:45 a.m.-3:15 p.m. during the fall and spring semesters. Students may park their cars at the Community Services Center on the parking lots facing College Drive. Shuttles run to and from buildings on campus approximately every 10 minutes. McLennan encourages you to take advantage of this service.

    Students may have one parking citation dismissed by contacting Campus Police and riding the shuttle for five days. This gives students the opportunity to become accustomed to riding the shuttle. However, students may not have handicapped parking violations dismissed by riding the shuttle. (See Fines.)

    Towing of Vehicles

    Vehicles may be towed at the expense of the owner/driver when the vehicles are found to be parked in areas that include, but are not limited to, the following:

    • Vehicles parked in fire lanes
    • Unauthorized parking in spaces reserved for those with disabilities
    • Vehicles found blocking parking lot entrances and/or exits
    • Unauthorized vehicles parked in designated reserved spaces, faculty/staff areas, or visitor parking spaces
    • Vehicles parked in such a manner as to pose a safety hazard or hinder the normal flow of traffic
    • Vehicles that double-park, causing immobility of legally parked vehicles
    • Vehicles parked on grass

    Towed vehicles will be stored at the towing company's place of business, and a tow fee will be assessed by the wrecker company.

    Violations

    In addition to these campus motor vehicle regulations, city and state regulations apply.

    Parking violations include, but are not limited to:

    • Parking against unpainted curb unless otherwise designated by signs
    • Parking in area not designated for parking
    • Parking against flow of traffic
    • Parking over stripes
    • Parking in excess of time limit (15-minute parking zones)
    • Parking in faculty, staff, visitor or reserved area
    • Parking in area designated for those with disabilities (minimum fine $50)
    • Parking on grass

    Moving violations include, but are not limited to:

    • Speeding
    • Exhibition of acceleration
    • Reckless driving
    • Failure to yield right-of-way
    • Driving the wrong way on a one-way street or parking lot throughway
    • Executing U-turns
    • Failure to yield to pedestrian in crosswalk
    • Failure to keep right at traffic circle
    • Operating a motor vehicle on sidewalks or grass
    • Failure to stop at a stop sign

    Parking permit violations are:

    • No valid permit displayed
    • Permit improperly displayed

    Weekends and Holidays

    Enforcement of regulations on weekends and holidays will be limited to the following:

    1. Parking in spaces reserved for those with disabilities
    2. Blatant parking violation and disregard for the public safety of others and/or college property
    3. No valid parking permit displayed on vehicle
    4. Moving violations

    Fines

    Fines for violations of these regulations are:

    Moving violation $20
    Parking violation $20
    Parking in faculty/staff lot $20
    Parking permit violation $15
    Parking without appropriate permit in spaces reserved for those with disabilities $50*

    *Cannot be dismissed by riding the shuttle

    Fines may be paid in the MAC Card Office or Business Office. A late payment fee of $5 will be added to a traffic violation fine if payment is not made within 10 class days from the date of the violation. All grades, records, and transcripts may be withheld, and a student may be suspended from classes until all fines are paid. A student who has accumulated four tickets during an academic year shall be reported to the Vice President, Student Success, for administrative action that may result in the temporary or permanent suspension of a student's driving privilege on campus.

    Appeals

    A student may appeal a ticket through administrative channels. An appeal form must be filed in the MAC Card Office or Business Office within 10 class days from the date of the violation.

  • Petitions

    The circulation of petitions shall be permitted on the McLennan campus. All proposed petitions must be submitted to the Student Engagement office prior to circulation.

  • Posters, Signs, Etc.

    All signs, posters, and literature to be posted and distributed on campus must be approved by a college official. Faculty, staff, and community members wishing to post or distribute literature on campus must obtain approval from the Marketing & Communications Office (254-299-8640) or his/her designee. For job-related postings, please call Student Development at 254-299-8614.

    For more information, see the full policies for on-campus literature and for solicitors.

  • Privacy Rights of Parents & Students

    (Public Law 93-380 as it relates to McLennan — Policy and Procedures G-XIX)

    A student's permanent record may include demographic information, admission information, residency certificate, immunization information, date of enrollment, complete academic history, standardized achievement and placement test scores, credits transferred from other institutions, degrees, certificates, honors and awards, membership and positions held in campus clubs and organizations, membership in Phi Theta Kappa, and date(s) of graduation. In accordance with the Family Education Rights and Private Act (FERPA), any student having attended McLennan Community College has the right to inspect, review and obtain copies of any and all official records, files and data directly related to herself/himself. Access to the student's records may be obtained in the following manner:

    1. Students may make requests in person or in writing at Highlander Central.
    2. The appropriate officer of the College will make the designated records available within a reasonable period of time, but in no case more than 45 days after the request.
    3. Copies of records will be provided at the current prevailing cost.
    4. Exceptions:
        1. Financial records of the parents of the student or any information contained therein.
        2. Confidential letters and statements of recommendation, which were placed in the education records prior to January 1, 1975, if such letters or statements are not used for purposes other than those for which they were specifically intended.
        3. If the student signs a waiver of his/her right of access to the following information:
          1. Confidential recommendations for admission
          2. Confidential recommendations for employment
          3. Confidential recommendations for honor recognitions

      Provided, however, that the student, upon request, be notified of the names of all persons making confidential recommendations and such recommendations be used solely for the purpose for which they were specifically intended.

      1. Records of a physician, psychiatrist, psychologist, or other recognized professional or para-professional, provided the records are created and used only in connection with treatment of the student and such records are available only to those providing such treatment.
      2. Education records containing information about more than one student; however, in such cases the institution will permit access to the part of the record that pertains only to the inquiring student.

    Accuracy of Records

    Any student having attended McLennan Community College will have an opportunity to challenge and have corrected inaccurate, misleading and inappropriate data.

    A. Informal Review

    Make a request in person or in writing at Highlander Central. The student may be required to complete a “Request to Inspect and Review Educational Records” form.

    B. Formal Review

    If the information review does not clarify the question of accuracy of recordkeeping, the student may request a formal review. The Vice President, Student Success, will chair and appoint a committee to hear challenges concerning student records.

    Directory/General Information

    This is information that may be released to the general public without the written consent of the student. A student may request that all or any part of the Directory Information be withheld from the public by completing and submitting a “Request to Withhold Directory or Public Information” form at Highlander Central during the first 12 class days of a Fall or Spring semester, the first four class days of a Summer term, or the first two days of a minimester term. Requests must be accompanied by a photo ID.

    The following are included as Directory Information:

    A. Name
    B. Student's address
    C. Parents' names and addresses
    D. Telephone number
    E. Major field of study
    F. Classification
    G. Participation in officially recognized activities and sports
    H. Weight and height of members of athletic teams
    I. Dates of attendance
    J. Degrees, awards and date(s) received
    K. All previous educational agencies or institutions attended
    L. Photographs that may be used in McLennan publications, videos, advertisements or Internet sites.
    M. Honors
    N. Email address
    O. Enrollment status (full time or part time)

    Students who request that the College withhold directory information should be aware that nondisclosure stipulations stay in effect until removed by the student. Students who choose not to release directory information will not be included in the public release of the Honors List and directory information will not be released to potential employers and other interested parties.

    Authorized Access to Student Records

    As provided in PL 93-380, the following will be provided access to a student's record without prior consent from the student, and no record thereof will be maintained.

    1. School officials of McLennan Community College who have authorized college-related interest in the student's record or officials of other schools in which the student seeks or intends to enroll. The student is entitled to a copy of the record forwarded to the other institution(s) if they so desire. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement personnel); a person or company with whom the College has contracted (such as a attorney, auditor or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility.
    2. Individuals needing the information in connection with a student's application for receipt of financial aid.
    3. State or local officials to which educational data must be reported.
    4. Legitimate organizations (American College Testing, College Board, Educational Testing Service) developing, validating or administering predictive tests or student-aid programs. Such data is not to be released in any identifiable form and will be destroyed by the organization after the research has been complete.
    5. Accrediting agencies.
    6. Parents of a dependent student as defined in Section 152 of the Internal Revenue Code of 1954.
    7. In compliance with judicial order pursuant to any lawfully issued subpoena.
    8. Representatives of the Comptroller General of the United States, Secretary of Education, administrative heads of educational agencies, or state educational authorities.
    9. Emergency situations when the information is necessary to protect the health or safety of some person.

    All other individuals, agencies or organizations that request or obtain access to a student's records must have prior written consent of the student involved.

    Record of Access

    1. McLennan Community College will maintain a record, kept with the education records of each student, that will indicate all individuals, agencies or organizations that have requested or obtained access to a student's records (excepting those described in A-I).
    2. The record must indicate specifically the legitimate interest for viewing the record. It must:
      1. Be signed and dated by the person giving such consent.
      2. Specify the records to be released.
      3. State the reasons for such release.
      4. List the names of the parties to whom such records will be released.

    Areas in which Student Records are Maintained

    1. Academic Records
      1. Offices of Student Admissions and Student Records
      2. Programs, Departments, Faculty and Administrative Offices
    2. Student Services Records
      1. Student Development
      2. Student Support Services
    3. Financial Records
      1. Business Office
      2. Office of Financial Aid

    The Vice President, Student Success, is responsible for the supervision of student records and the implementation of the policy.

    Complaints concerning failure to comply with the Family Educational Rights and Privacy Act (FERPA) may be made in writing to:

    Family Policy Compliance Office
    U.S. Department of Education
    400 Marlyand Ave. SW
    Washington, D.C. 20202-4605

  • Sexual Misconduct Policy

    (Policies and Procedures: E-XXVIII-a)

    Sex offenses including rape, acquaintance rape, sexual harassment, and other sex offenses (forcible or non-forcible) against any student or employee are prohibited and will not be tolerated. Individuals aware of incidents involving sexual misconduct are encouraged to report the offense immediately to an appropriate campus official and/or campus law enforcement officials.

    Determining which process is used:

    Students and employees wishing to report sexual misconduct, and the personnel assisting those filing reports, should not worry about which process should be used. Parties should primarily be concerned with health and safety, and getting the report filed. The Title IX Coordinator or designee will inform parties about which process shall be used.

    The process used directly correlates with the accused individual's classification (i.e. student, full-time faculty, non-faculty employee). For example, if a student is accused of sexual misconduct, the General Conduct Policy shall be followed.

    Definitions

    1. Sexual assault: Any sexual penetration by the use of force, or threat of force, or where the victim was unable to understand the nature of the act or otherwise unable to give knowing consent.
    2. Forcible sex offense: Any sexual act directed against another person, forcibly and/or against that person's will; or not forcible or against the person's will where the victim is incapable of giving consent.
      1. Forcible Rape — The carnal knowledge of a person, forcibly and/or against that person's will; or not forcibly or against the person's will where the victim is incapable of giving consent because of his/her temporary or permanent mental or physical incapacity (or because of his/her youth).
      2. Forcible Sodomy — Oral or anal sexual intercourse with another person, forcibly and/or against that person's will; or not forcibly against the person's will where the victim is incapable of giving consent because of his/her youth or because of his/her temporary or permanent mental or physical incapacity.
      3. Sexual Assault With an Object — The use of an object or instrument to unlawfully penetrate, however slightly, the genital or anal opening of the body of another person, forcibly and/or against that person's will; or not forcibly or against the person's will where the victim is incapable of giving consent because of his/her youth or because of his/her temporary or permanent mental or physical incapacity.
      4. Forcible Fondling — The touching of the private body parts of another person for the purpose of sexual gratification, forcibly and/or against that person's will; or, not forcibly or against the person's will where the victim is incapable of giving consent because of his/her youth or because of his/her temporary or permanent mental incapacity.
    3. Partner Violence
      1. Domestic Violence — violent misdemeanor and felony offenses committed by the victim's current or former spouse, current or former cohabitant, person similarly situated under domestic or family violence law, or anyone else protected under domestic or family violence law.
      2. Dating Violence — means violence by a person who has been in a romantic or intimate relationship with the victim. Whether there was such relationship will be gauged by its length, type, and frequency of interaction.
    4. Non-Forcible Sex Offenses: Unlawful, nonforcible sexual intercourse.
      1. Incest — Nonforcible sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law.
      2. Statutory Rape — Nonforcible sexual intercourse with a person who is under the statutory age of consent.
    5. Sexual Harassment: unwelcome advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature when:
      1. Submission to such conduct is made explicitly or implicitly a term or condition of an individual's employment or status in a course, program, or activity.
      2. Submission to or rejection of such conduct is used as a basis for an employment or educational decision affecting an individual.
      3. Such conduct has the purpose or effect of unreasonably interfering with an individual's work or educational performance or of creating an intimidating, hostile, or offensive environment for work or learning.
      4. Stalking, or continuous unwanted conduct directed at a specific person that would cause a reasonable person to feel fear.
    6. Consent: "Consent" must be informed, voluntary, and mutual, and can be withdrawn at any time. There is no consent when there is force, expressed or implied, or when coercion, intimidation, threats, or duress is used. Whether a person has taken advantage of a position of influence over another person may be a factor in determining consent. Silence or absence of resistance does not imply consent. Past consent to sexual activity with another person does not imply ongoing future consent with that person or consent to that same sexual activity with another person. If a person is mentally or physically incapacitated or impaired so that such person cannot understand the fact, nature, or extent of the sexual situation, there is no consent; this includes impairment or incapacitation due to alcohol or drug consumption that meets this standard, or being asleep or unconscious.

      Consent cannot be gained by ignoring or acting without regard to the objectives or intentions of another, or by taking advantage of the incapacitation of another, where the individual knows or reasonably should have known of such incapacity. Use of alcohol or drugs may impair an individual's capacity to freely consent and may render an individual incapable of giving consent. Consent is absent when the activity in question exceeds the scope of previously given consent.

    Procedures

    Individuals who would like to report an incident of Sexual Misconduct are encouraged to immediately contact the following:

    Drew Canham, Title IX Coordinator
    Vice President, Student Success
    Administration Building, Room 408
    254-299-8645
    dcanham@mclennan.edu
    Melissa (Missy) Kittner, Title IX Deputy Coordinator
    Director, Human Resources
    Administration Building, Room 104
    254-299-8514
    mkittner@mclennan.edu

    If a complaint is first made to any other employee of the College, that employee should refer the complaint to the Title IX Coordinator as soon as possible, but not to exceed one business day. The campus official receiving the report shall advise the complainant of the importance of preserving evidence for possible future legal investigations.

    The Title IX coordinator or designee will meet with the complainant (and other parties involved) at the earliest opportunity and notify him/her of right to:

    1. Immediate access to free, personal counseling through MCC Counseling Services or through an off-campus resource.
    2. Be provided access to a trained MCC official who will serve as a personal advocate. This person is familiar with campus conduct processes as well as additional campus resources.
    3. Educational and situational accommodations that would allow them to better continue their education.
    4. The choice to notify law enforcement and, if so desired, have an MCC official assist them in doing so.
    5. The option of seeking a "no contact order" against the respondent.
    6. A full understanding of campus conduct processes.
    7. Be accompanied by an advisor at any conduct proceeding (for advisory purposes only, not for representation).
    8. A full understanding of sanctioning outcomes for accused parties found responsible for acts of sexual misconduct including disciplinary reprimand, disciplinary probation, time-limited suspension, and expulsion, or termination, as appropriate.

    McLennan Community College will protect their confidentiality, as well as the confidentiality of the alleged accused, to the fullest extent permissible by law and in accordance with the Family Educational Rights and Privacy Act. Individuals wishing to file an anonymous sexual misconduct report may do so at Counseling Services (254-299-8210). Personnel accepting anonymous reports within MCC Counseling Services are under no obligation to report personal details of alleged sexual misconduct. In addition, individuals accepting anonymous reports will advise the reporting party about preserving evidence and will offer to assist them in making a formal allegation.

    Formal Resolution:

    The process used directly correlates with the accused individual's classification. For example, if a student is accused of sexual misconduct, the General Conduct Policy shall be followed. The following procedures will be added to the disciplinary process in cases of alleged sexual misconduct:

    1. Throughout the conduct process, the Title IX coordinator shall be kept informed of all decisions and developments. In addition, before rendering a decision, the appropriate personnel must present notification, in writing, to the Title IX coordinator (or designee) and the Vice President, Student Success for approval and/or revision.
    2. Both the complainant and the respondent shall each have an informational meeting with the appropriate Vice President (or designee), where the rights and protections afforded to them by Title IX, the SaVE act, and MCC are shared in person and in writing. In addition, individuals may ask questions and share concerns.
    3. Both the complainant and the respondent must be simultaneously informed, in writing, of the outcome of any institutional disciplinary proceeding, procedures for an appeal, any change to the results, and when such results are final.
    4. Both parties have the right to appeal the outcome of the conduct process according to the appeal procedures outlined in the accused person's disciplinary process.

    Note: The following processes will be used. If the accused is a:

    • Student: General Conduct Policy (E-VIII)
    • Full-time Faculty: Academic Freedom, Responsibility and Tenure Policy (F-III-a)
    • Any Other Employee: Non-Faculty Investigation Procedures Policy (F-V-c)

    Other Campus Services:

    If requested, the college will provide the following assistance, insofar as reasonably available, to those allegedly involved in an incident of sexual misconduct including:

    1. Student Development, second floor of the Student Services Center, room 211, 254-299-8614;
    2. MCC Police Department, first floor of the Student Services Center, room 315, 254-299-8911; and
    3. Human Resources, first floor of the Administration Building, room 101, 254-299-8514.

    Community Services:

    Community resources available to the complainant of sexual assault include:

    1. Hillcrest Baptist Medical Center, 100 Hillcrest Medical Blvd., 254-202-2000, http://www.sw.org/location/waco-hillcrest-hospital
    2. Providence Health Center, 6901 Medical Parkway, 254-751-4000, http://providence.net/
    3. Advocacy Center for Crime Complainant s and Children, 2323 Columbus Avenue, hotlines: 254-752-7233 or 888-867-7233, http://www.advocacycntr.org/
    4. Department of Family and Protective Services (DFPS), 1711 Herring, 254-297-2400 or 801 Austin Ave., Ste. B-30, 254-756-5571, http://www.dfps.state.tx.us/
    5. MCC Advising Specialists, Success Coaches, and Counseling Services maintain a list of community resources and mental health professionals. Other resources include social and legal aid services. Individuals have the option to select the agency with which they will work.

    Education

    1. Human Resources shall inform all employees of the policy on sexual misconduct.
    2. Student Development shall inform all students of the policy on sexual misconduct.
    3. Current summaries of the Policy and Procedure on Sexual Misconduct shall be included in the Personnel Handbook and the Highlander Guide.
    4. Programs to promote awareness of rape, acquaintance rape, and other sex offenses shall be conducted.
  • Solicitors

    Soliciting by employees or individuals or groups from off-campus for any reason — personal, business, or charity — shall not be permitted unless approval is obtained from the college President or Director of Marketing & Communications. Any activity that involves soliciting by campus groups/organizations must be approved by the Vice President, Student Success or designee.

    For more information, see the full policy on solicitors.

  • Student Consumer Information

    The Higher Education Act of 1965 (HEA), as amended by the Higher Education Opportunity Act of 2008 (HEOA), includes many disclosure and reporting requirements. A disclosure requirement is information that a postsecondary education institution is required to distribute or make available to another party, such as students or employees. A reporting requirement is information submitted to the U.S. Department of Education or other agencies. Disclosure and reporting requirements sometimes overlap.

    See a list of the information required to be made available to students.

  • Student Grievance Procedures

    These procedures are established to provide the individual student with an opportunity to be heard in grievances involving unlawful discrimination, selective program admission, or other alleged violations of law or college policies. Complaints alleging sexual harassment will be handled in accordance with policy E-XXVIII-a.

    All student grievances will be handled through regular administrative organizational channels or in accordance with other formal policies of the College.

    In attempting to resolve a student grievance, the following procedures are to be followed:

    Procedure for Informal Grievance

    1. A student should first discuss his/her grievance with the teacher, administrator or other individual directly and immediately involved in the grievance.
    2. If after consulting with the individual involved, the student feels that the grievance is still unresolved, he/she may discuss it with the immediate supervisor of the individual involved in the complaint.
    3. In the event that resolution of the grievance has not been achieved through use of Steps 1 and 2, the grievance may be discussed with the appropriate Dean or Vice President.
    4. If the student has completed the informal procedure and the grievance still exists, he/she may initiate the formal grievance procedure.

    Procedure for Formal Grievance

    1. To initiate the formal procedure, the student must submit a request in writing to the President of the College to have the grievance considered by a formal Grievance Committee. The request shall include a description of the nature of the grievance and the redress sought.
    2. The President will either approve or disapprove the request. If the request is disapproved, reason for the disapproval will be communicated to the aggrieved student in writing. If it is approved, the President will appoint a Grievance Committee to meet promptly to hear the grievance. The Committee shall be composed of five members, two of whom shall be students currently enrolled at the College. Each of the other three members may be either faculty or staff members of the College. The Chairman of the Committee shall be appointed by the President.
    3. The Chairman of the Grievance Committee shall call a meeting as soon as possible to hear the grievance matter and to arrive at a recommendation(s) to the President of the College. Participation in the hearing shall be limited to the committee members, the committee secretary and advisors, the student and any person against whom the grievance has been filed, and to witnesses and legal counsel who may be called or used by either party. The student and the party against whom the grievance was filed shall be afforded the opportunity to call witnesses and cross-examine adverse witnesses. The President may appoint a representative of the College who may also, personally or through counsel, introduce evidence and call and cross-examine witnesses. All parties shall submit all evidence relating to the alleged discrimination to the Committee prior to or no later than the time of the hearing. The Committee will prepare a full written report of the proceedings, its findings and recommendation(s), and copies of the report will be sent to the President and to the person bringing the grievance. A tape recording of the testimony shall be made and included with the written report of the proceedings forwarded to the President.
    4. The President shall accept or reject the recommendation(s) of the Committee or may propose an alternative solution. The President's response shall be made in writing to the grievant.
    5. In the event the decision of the President is not acceptable to the grievant, he/she may request a review of the case by the Board of Trustees of the College. Such a request shall be made in writing through the President. The matter will be placed upon the Board's agenda, and the student may address the Board in accordance with the Board's policies. The record of the proceedings shall be made available to the Board for its review prior to the meeting. The Board shall advise the President and grievant of its decision either orally or in writing or of further proceedings or actions, if any, desired by the Board.

    If the Board takes no action, the decision of the President shall be final. Any decision or action of the Board of Trustees shall be final.

  • Title IX Statement

    We care about your safety and value an environment where students and employees can successfully teach, learn, and work together. If you or someone you know experiences unwelcomed behavior, we are here to help. Individuals who would like to report an incident of sexual misconduct are encouraged to immediately contact the Title IX Coordinators at titleix@mclennan.edu or call Dr. Drew Canham (Vice President for Student Success) at 299-8645. Individuals also may contact the MCC Police Department at 299-8911 or Counseling Services at MCC by calling 299-8210.

    McLennan’s Title IX webpage (http://www.mclennan.edu/titleix/) contains more information about definitions, reporting, confidentiality, resources, and what to do if you or someone you know is a victim of sexual misconduct, gender-based violence or the crimes of rape, acquaintance rape, sexual assault, sexual harassment, stalking, dating violence or domestic violence.

    “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.”

    Legal Citation: Title IX of the Education Amendments of 1972, and its implementing regulation at 34 C. F. R. Part 106 (Title IX)

    Dr. Drew Canham, Title IX Coordinator
    Vice President, Student Success
    McLennan Community College
    Administration Building, Room 408
    1400 College Drive
    254-299-8645
    Fax: 254-299-8654
    dcanham@mclennan.edu

  • Tobacco Products Policy

    McLennan Community College prohibits the use of tobacco products in all buildings, within 30 feet of all building entrances, and in all college owned vehicles. The use of tobacco products shall be permitted at designated smoking areas. Designated smoking areas shall not be closer than 30 feet to the entrances to buildings and will be identified and clearly marked as smoking areas. Receptacles for extinguishing smoking materials shall be placed at each designated smoking area.

    Non-smoking signs and notices will be placed at each entrance to campus buildings. The smoking policy applies to all employees, students, independent contractors, and visitors.

    The term "tobacco products" includes all ignition based forms of tobacco, smokeless tobacco, electronic vapor devices, or any other practice that mimics the usage of tobacco products.

  • Visitors & Guests

    See Article IV of the General Conduct Policy.

  • Withdrawal from a Course

    Students who are considering withdrawing from a course are to contact one of the following, preferably in the order listed: professor, program director, division chair or advisor.

    If, after consultation between the student and the professor, there is a decision to withdraw through the 60 percent point in the semester or term, it is the responsibility of the student to see that the Change in Schedule Form is completed and submitted to Highlander Central. (The professor can also process a withdrawal from a course through WebAdvisor.) The student should check WebAdvisor to verify that the withdrawal was processed.

    If, after the 60 percent point in the semester or term and after consultation between the student and the professor, there is a decision to withdraw, it is the responsibility of the professor to submit the Change in Schedule Form to Highlander Central or process a withdrawal through WebAdvisor as soon as possible or prior to the last class day of a semester or term. The student should check WebAdvisor to verify the withdrawal was processed. The effective date for withdrawing from a course is the date the withdrawal is processed.

    Based on section 51.907 of the Texas Education Code, students who enroll at McLennan as entering freshmen or first-time college students during the fall 2007 semester or any subsequent semester may not drop more than six courses. The six-course limit does not apply to students who were enrolled in college courses prior to the fall 2007 semester. Students who have completed a baccalaureate degree at any accredited public or private institution are not subject to the six-course limit. The six-course limit includes courses taken at McLennan or any other Texas public institution of higher education. If a seventh drop is attempted, the student and professor will be informed that the student must remain in the course and the student will receive a grade of A, B, C, D, F, or I and will not be able to receive a W or withdrawal grade and will not be due a refund of tuition and fees.

    All courses dropped after the semester census date are included in the six-course limit unless (1) the student withdraws from all courses or (2) the drop is an approved drop exemption.

    Students affected by this law who plan to attend another institution of higher education should become familiar with that institution's policies on dropping courses. Students should contact their professor or advisor before dropping courses.