Requesting Transcripts

Based on the Family Educational Rights and Privacy Act (FERPA) (1974), requests for official McLennan Community College transcript requests must be in writing by the student with the student’s signature. FERPA guidelines permit colleges to accept electronic consents and signatures to issue transcripts to themselves or a third party when reasonable security is provided for the process. McLennan adheres to the Federal Student Aid (FSA) "safe harbor" standards for electronic signatures. The U.S. Department of Education has determined that the FSA standards satisfy the FERPA written consent requirement. The method in which students access the National Transcript Clearinghouse and/or WebAdvisor by using PINs and passwords that are only known or possessed by the student, identifies and authenticates the student as the source of the electronic consent. Students can requests transcripts using one of the following options:

• National Transcript Clearing House

  Go to www.getmytranscript.com. Select McLennan Community College from the list of schools and click submit. (This is the fastest way to receive a transcript.)

  Please note: Cost is $2.25 per transcript. Official transcripts may be delivered via secure PDF delivery for an additional charge of $1.75 per transcript, for a total of $4.00 per transcript. Students are encouraged to select this Option for fastest delivery. Electronic delivery allows the student to be notified via email or text (if applicable) when the transcript has been received by the third party. It is the student’s responsibility to confirm the email address provided and that the third party accepts this delivery method.

  Holds: Certain holds on a student's record will prevent a transcript from being printed and released. If you are requesting your transcript through the National Transcript Clearinghouse and you have a hold on your record, you will receive immediate notification of the hold. How to check for holds:https://youtu.be/j1WF3F7TazQ

  The following is a list of holds that must be removed before transcripts can be printed and released:

  • Business Office holds (returned checks, loan payment default, etc.)
  • Library holds (library fines, books not returned, etc.)
  • Parking fines
  • Financial Aid holds (Stafford Loan default, over payment of grants, etc.)
  • Health/Physical Education holds (equipment not returned)
  • Failing to submit official copies of high school or college transcripts during the admission process.

• Other Options

  Processing time for the following options is two business days. During peak request periods, processing time may be extended to three business days. (There are no charges for the following options.)

  Requests for official transcripts must contain the following five items of information:

  • Student's name and social security number
  • Student's current address and telephone number
  • Number of transcript copies desired
  • Complete address, including zip code, where each copy should be mailed
  • Student's signature

  In person - Complete a transcript request form at Highlander Central, which is located in the Enrollment Services Center Building

  By mail - Print and complete the transcript request form and mail the request to:

  McLennan Community College
  Office of Student Records
  1400 College Drive
  Waco, TX 76708

  By email - Print and complete the transcript request form, scan the form and email the file to transcriptrequest@mclennan.edu (Based on FERPA a transcript request submitted by e-mail must have an attached scanned transcript request form with the student’s signature.)

  Holds: Certain holds on a student's record will prevent a transcript from being printed and released. If you are requesting your transcript through the National Transcript Clearinghouse and you have a hold on your record, you will receive immediate notification of the hold. If you are requesting your transcript by mail, email, or fax and you have a hold on your record, you will be notified by mail. How to check for holds: https://youtu.be/j1WF3F7TazQ

  The following is a list of holds that must be removed before transcripts can be printed and released:

  • Business Office holds (returned checks, loan payment default, etc.)
  • Library holds (library fines, books not returned, etc.)
  • Parking fines
  • Financial Aid holds (Stafford Loan default, over payment of grants, etc.)
  • Health/Physical Education holds (equipment not returned)
  • Failing to submit official copies of high school or college transcripts during the admission process.

  If you have questions or need additional information, please the Office of Student Records at (254) 299-8507.

To print an unofficial copy of your transcript, access WebAdvisor.