Electronic Information Resources

The purpose of this webpage is to provide guidance and resources to the campus regarding digital accessibility.

Overview

To help satisfy the requirement to comply with accessibility standards, our resources (website, media, LMS, and other digital applications) should be functionally accessible, rather than merely technically accessible. Technical accessibility determines whether a resource is coded to an accepted accessibility standard. However, functional accessibility means any person can use the resource effectively to perform an available task, and that content is unambiguous for all users, regardless of ability.

Accessibility Standards

Texas State Website Accessibility 

EIR

McLennan Community College Policies and Procedures

Roles and Responsibilities

  1. Each faculty and staff member, student, vendor, volunteer, contractor, or other affiliate of MCC who designs, develops, recommends, procures, or manages electronic and information technology is subject to and has responsibilities under this policy.
  2. Individuals responsible for the design, development, management, and use of electronic and information technology will include accessibility in all phases of the software lifecycle.
  3. All MCC web resources must contain an accessible link that a visitor with an accessibility need can use to contact someone responsible for the resource. The individual responsible for the resource may contact the Electronic and Information Resources Committee at eir@mclennan.edu for guidance in resolving the accessibility concern.

Digital Accessibility Champions

Help us celebrate the MCC faculty and staff members who have taken a proactive role in making campus digital content more accessible for everyone. Going beyond basic compliance, these individuals are actively auditing documents, correcting issues, and building accessibility into their everyday workflows — setting a stronger standard for the entire campus community.

John Doe, Faculty Member

Lauren Murphree, Associate Director of Financial Aid

Guidance

Procurement

  • A first step to determine if appropriate state and federal regulations apply to procurement is to ask if it is:
    • Software used on the institution's public-facing website.
    • Software used by employees in the performance of their work.
    • Copy machines or other hardware that will be used by the public, students, faculty, or staff.
    • Classroom teaching podiums or furniture that may be used by those with disabilities.
    • Services to develop EIR resources used by the public, students, faculty, or staff.
    • Externally hosted websites or services used by the public, students, faculty, or staff.
  • As with most procurements, product specs, scope of work, terms, and conditions would be researched. However, if the procurement has been determined to fit into the EIR standards, then additional research will be needed to determine the accessibility of available products, including the request for and review of the products' Voluntary Product Accessibility Templates (VPAT).
    • Appropriate parties should review the VPAT.
    • Request EIR Committee review of VPAT if there are any accessibility issues to assist in determining the best solutions.
    • Any exceptions to the accessibility of a product should be documented.

Course Digital Accessibility

Webpage Accessibility

Web managers are responsible for ensuring their webpages meet accessibility standards.

Use the resources below as a guide:

Need help making your webpages or web content accessible? The MarCom Web Team is here to assist. Reach out to us at marcom@mclennan.edu, and we'll work with you to identify and address accessibility issues on your pages.

Social Media

Social media messages that are posted on behalf of McLennan Community College must meet accessibility standards by April 24, 2026, according to a rule on digital accessibility published by the U.S. Department of Justice (DOJ) under Title II of the Americans with Disabilities Act (ADA).

Use the Social Media Quick Tips as a guide, courtesy of MarCom.

Primary issues to be aware of:

  • Images should have alt text.
  • Videos need captions.
  • There should be an appropriate color contrast.

Resources

Facebook

Instagram

LinkedIn

Pinterest

NOTE: You can only add alt text to standard Pins or video Pins, and this is only possible with a business account.

Archived Content

If web content meets ALL FOUR of the following criteria, it is "archived web content" and is not required to meet WCAG 2.1 AA.

  1. It was created before April 24, 2026, or reproduces the contents of other physical media created before that date, and
  2. It is kept only for reference, research, or recordkeeping, and
  3. It is not altered or updated after the date of archiving, and
  4. It is organized and stored in a dedicated area or areas clearly identified as being archived.

Note: You may still have to provide web content in an accessible format if an individual requests it. See the DOJ rule on digital accessibility, paragraph 34.

What "kept only for reference, research, or recordkeeping" means

Web content that is "kept only for reference, research, and recordkeeping" cannot be used to participate in a current MCC service, program, or activity.

Examples:

  • A PDF form that was created in 2024, but must be filled out by students to participate in a current program, must be accessible.
  • If a library creates a new website that features historic documents, those historic documents must be accessible.
  • Meeting minutes from 2023 that are stored in an "archive" section of a website and not used by any class, program, or activity are not required to be accessible.

What is a dedicated area for archived content?

A dedicated area for archived content must have a clear, consistent label that identifies it as an archive. This can be a section of a site or a section of a page.

Examples:

  • Meeting minutes from 2023 that are stored in an "archive" section of a website and are not used by any class, program, or activity are not required to be accessible.
  • A historical document that is clearly labeled with an archive banner and is not used by any class, program, or activity is not required to be accessible.

Requests for accessible archived content

Web managers should include a contact on each webpage so visitors can request accessible versions of content or ask for accommodations. This can be a department email address, a staff member's contact information, or a link to a general accessibility request form.

Contact MARCOM or the EIR Committee at eir@mclennan.edu to consult regarding archived content.

Other Resources

Adobe Acrobat Accessibility Series (PDFs) 

Living Document of Compiled Resources and References 

Electronic and Informational Resource (EIR) Committee

In compliance with 1 TAC 213.41, four-year institutions of higher education must designate an EIR Coordinator; two-year institutions are exempt from this stipulation (Sec. 2054.0075). In support of accessibility initiatives, MCC has designated an EIR Committee to act as consultants for the campus community for digital accessibility.

The EIR Committee consists of designees from Accommodations (Disability Services), Procurement, Information Systems and Services, Marketing and Communication, and the Center for Teaching and Learning.

EIR Committee Members:

  • Katie Vise, Accommodations Coordinator/ADA & 504 Coordinator - Chair
  • Brittney McAdams, Digital Marketing & Web Specialist
  • Claire Wilkison, Instructional Designer
  • Mario Leal, Chief Information & Technology Officer
  • Jodi Tindell, Director of Purchasing & Auxiliary Services

Contact

EIR Committee
  eir@mclennan.edu