Requesting Accommodations (Disability Services)

IMPORTANT For Minimester Students: If you are a Transient student (attending another University or College) and planning to take a Winter Minimester Course, the Accommodations Process must be completed by December 8, 2023, to have accommodations in place for your course at MCC. 

Services are made available to students with documented needs. These include but are not limited to, physical, mental, learning, vision, hearing, or temporary disabilities. Accommodations may be provided using the following guidelines:

1. The Accommodations Coordinator determines the appropriate accommodation on an individual and case-by-case basis after the student has submitted a request form through WebAdvisor or Self-Service, the proper disability documentation from a licensed medical professional has been sent to disabilities@mclennan.edu and verified, and the student has completed an interactive intake appointment with Accommodations. Accepted medical professionals include, but are not limited to: physician, ophthalmologist, optometrist, audiologist, neurologist, orthopedic surgeon or psychiatric professionals, including psychiatrist or psychologist (including school psychologist or other professionals licensed to render a diagnosis). Copies of High School 504 or IEP documentation can also be accepted upon review. 
2. Academic accommodations are determined by an analysis of the following factors:
   • Valid disability documentation (see above)
   • Legal procedures established by Section 504 of the Rehabilitation Act and the ADA
   • Essential functions of course requirements and individual classroom situations
   • Individual needs and reasonable requests of the student determined through their request form and an interactive process.

For other testing (TSI, TEAS V, HESI , etc.), requests for accommodations need to be submitted with sufficient notice so that the appropriate arrangements can be made. These requests may be made by emailing the request and documentation to disabilities@mclennan.edu, then scheduling and completing an interactive meeting with Accommodations. Please call 254-299-8122 or email disabilities@mclennan.edu for more information. Further information about the accessibility of the TSIA2 may be found at https://reportcenter.highered.texas.gov/training-materials/tsia2-accommodations-guidelines/

• Steps to Requesting Accommodations (Disability Services)

  It is the student's responsibility to request accommodations. To request academic accommodations, students are required to complete a series of steps, preferably before or at the beginning of the academic term/semester. Registered students may request accommodations at any point during the term/semester after they have registered with Accommodations (Disability Services). However, students who do not give sufficient notice of accommodation requests are not guaranteed optimal accommodations will be implemented. Students have an obligation to inform McLennan Community College in a timely manner of accommodation requests.

  In order to receive accommodations, you must complete the registration process with Accommodations (Disability Services). This process is as follows:

  1. Complete a Request for Disabilities Services application in Self-Service (formerly WebAdvisor). Receipt of the request and a reminder of next steps will be sent to the MCC Student Email. 
  2. Submit documentation to Accommodations (Disability Services) by emailing it to disabilities@mclennan.edu or fax to 254-299-6222. 
  3. Schedule and complete an intake appointment with the Accommodations Coordinator by emailing disabilities@mclennan.edu or calling 254-299-8122.
  4. The Accommodations Coordinator will determine appropriate accommodations through an interactive process.
  5. Students may access their accommodations list or memo by viewing Student Accommodations in Self-Service. 
  6. Instructors will be notified by email and will be able to access the student accommodation memo via the class roster in WebAdvisor or Self-Service.
  7. Students should also communicate with instructors regarding accommodations in each course, such as to clarify any testing arrangements. 
  8. It is your right to choose whether to disclose your disability to the instructor. However, you are encouraged to collaboratively communicate regarding your accommodations. If you do not request accommodations through Accommodations (Disability Services), the instructor has no obligation to provide any accommodation services to you.
  9. Contact the Accommodations Coordinator if problems arise regarding the provisions of your accommodations.

   

  Additional Important Points: 

  • Students requesting accommodations from instructors which are not documented in the student accommodations memo will not be provided.
  • If you do not have a current student accommodation memo from Accommodations (Disability Services) you will not be provided accommodations until you complete the online request process and meet with the Accommodations Coordinator.
  • Accommodations are not retroactive. Faculty are not obligated to accommodate prior exams, assignments, or any course-related activity before an accommodation memo is delivered.
  • Students are entitled to appeal accommodation decisions of Accommodations (Disability Services) and faculty. All student grievances will be handled through regular administrative organizational channels or in accordance with other formal policies of the College.
  • Accommodations are active for a school year (Fall-Summer) and require renewal before each Fall Semester. 

   

• Dual Credit Students

  Students enrolled in dual credit courses while in high school are eligible to receive accommodations based on their disability. To receive services from Accommodations (Disability Services), students must follow the application process established for all McLennan Community College students and provide all documentation required. All documentation submitted will be reviewed by the Accommodations Coordinator to determine eligibility.

• Transferring or Only Attending Summer or Minimester Sessions

  Transfer and Transient students should contact Highlander Central to inquire about admission status. To secure services from Accommodations (Disability Services), transfer and transient students with disabilities must follow the process outlined below to ensure timely service:

  1. • Complete the Request for Disability Services through WebAdvisor or Self-Service (this documents in your words what you feel you may need). If you have difficulty with this you may email disabilities@mclennan.edu more information, but the online request form is preferred. 
       • Receipt of the request and further step reminders are sent to the MCC Student Email
     • Submit documentation by emailing it to disabilities@mclennan.edu or fax to 254-299-6222. You may also request documentation or verification of accommodations (such as an Accommodations Letter or Memo) be emailed to disabilities@mclennan.edu or faxed to 254-299-6222 from your current or previous institution.
     • Schedule and complete an intake appointment with Accommodations (Disability Services), preferably by emailing disabilities@mclennan.edu or you may call 254-299-8122. The average wait time for appointments is 1-2 weeks, but may fluctuate depending on the volume of requests.

     Common Points of Confusion:

     • Accommodations do not automatically transfer with students. All students follow the process of requesting accommodations, to include the intake appointment.
     • Students are responsible for ensuring disability documentation or verification has been sent to and received by Accommodations (Disability Services).
     • The Accommodations (Disability Service) Office does not request information from other institutions or providers.
     • Including disability documentation with admission documentation or turning it in at Highlander Central is not submitting documentation to Accommodations (Disability Services).
• Temporary Injuries and/or Illnesses

  A temporary injury does not usually qualify as a disability under the 1990 American with Disabilities Act (ADA); however, the severity and duration of the injury will be taken into consideration. Accommodations (Disability Services) will make every effort to accommodate temporary injuries when possible. Some examples of temporary injuries addressed by these guidelines include broken extremities, hand injuries, torn ligaments, etc.

• ASL Interpreter Request

  Please utilize the form link to request interpreter services: 

  https://form.jotform.com/231206326238045

  Cancellations and changes:

  • To cancel or change this request, please resubmit this form.
  • Notification of cancellations and changes for events should be submitted three business days in advance or as soon as cancellation/change is made.

  Advance notice needed for Requests:

  • Requests for events should be made at least one week in advance to allow adequate time to schedule interpreters, preferably as soon as event is scheduled.
  • Requests for campus services/offices should be made when appointment is set up. Every effort will be made to accommodate walk-ins. However, rescheduling may be necessary depending on interpreter availability.

  For immediate assistance or questions, please contact:

  Charlotte Powell, Interpreting Specialist

  cpowell@mclennan.edu                                                                               

  254-299-8743 (voice)

  254-523-4107 (VP)